AI form builder
Create a Travel Request Form with AI in Seconds
Describe your organization's travel approval requirements, and Weavely generates a custom request form instantly. Share via link, embed on your intranet, or collect responses automatically.
How to create your travel request form with Weavely
Describe what you need and click “Generate.”
The more details you provide in a prompt, the more accurately your form will match what you need.
Sign in to Weavely to edit and style your form.
Tweak the content, customise the design, or add more questions using AI.
Publish and share your form in one click.
Embed it, link it, or pop it up on your site — ready to collect responses instantly.
Popular travel request form use cases
Trip approvals
Travel advance requests
Group travel requests
International travel requests
Simplify Travel Approvals with Digital Request Forms
Replace printable PDFs and email chains with a digital travel request form that collects every detail your approval process requires. Employees submit trip destinations, travel dates, estimated expenses, and purpose of travel through a single online form — and responses are automatically organized for review. Whether you're processing a routine trip approval, a travel advance request, or an international travel clearance, each form adapts to your organization's specific policy. Sync responses to Google Sheets for easy tracking, or connect with tools like Zapier to route approvals to the right manager automatically. No more chasing down missing information or re-keying data from paper forms.
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FAQ
What is a travel request form?
A travel request form is an internal document employees fill out to get trip approval before booking travel. It typically collects trip details like destination, dates, purpose, and estimated costs for transportation, lodging, and meals. Managers or finance teams review the form to approve or adjust the request before any expenses are incurred.
What information should I include on a travel request form?
Essential fields include employee name, department, trip destination, departure and return dates, purpose of travel, and itemized cost estimates for flights, accommodation, meals, and ground transportation. Depending on your organization, you may also want budget codes, supervisor approval fields, emergency contacts, and notes for special requirements like visa needs or dietary restrictions.
Can I customize this travel request form for my organization?
Absolutely. You can add, remove, or rearrange any field to match your organization's travel policy. Adjust branding with your own colors and logo, include department-specific dropdowns, add cost center fields, or create separate sections for domestic and international travel — all through simple text prompts, no coding needed.
Is the travel request form generator free to use?
Yes, Weavely is completely free with no limits on the number of forms you create or responses you collect. There are no hidden costs or subscription requirements. You can generate, customize, and share unlimited travel request forms at no charge, and integrate them with Google Sheets or other tools to manage approvals.
