AI form builder
Create a Business Travel Request Form with AI in Seconds
Describe your company's travel policy, and Weavely generates a custom request form instantly. Collect trip details, cost estimates, and approvals — then share via link or embed on your intranet.
How to create your business travel request form with Weavely
Describe what you need and click “Generate.”
The more details you provide in a prompt, the more accurately your form will match what you need.
Sign in to Weavely to edit and style your form.
Tweak the content, customise the design, or add more questions using AI.
Publish and share your form in one click.
Embed it, link it, or pop it up on your site — ready to collect responses instantly.
Popular business travel form use cases
Business trip requests
Expense pre-approvals
Conference travel requests
International travel authorization
Streamline Travel Approvals with Digital Request Forms
Replace email threads and spreadsheet-based travel request forms with a single digital workflow. Employees fill out trip details, itemized cost estimates, and itinerary information from any device, and submissions land in one organized dashboard for managers to review. Automatically sync responses to Google Sheets for budget tracking, or connect to tools like Zapier and Make to route approvals through your existing systems. Whether you need a simple domestic trip request or a detailed international travel authorization with passport fields, AI generates the right form in seconds — customized to your company's travel policy. No templates to hunt down, no manual formatting.
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FAQ
What is a travel request form?
A travel request form is a document employees submit before a business trip to get approval from their manager or finance team. It typically collects trip details like destination, dates, purpose of travel, and estimated expenses for flights, hotels, and meals. Companies use these forms to track travel budgets and ensure trips align with company policy.
What should be included in a business travel request form?
Essential fields include employee name, department, trip destination, travel dates, purpose of travel, and an itemized expense estimate covering transportation, lodging, and meals. Many companies also add fields for a budget or cost center code, manager approval, and any advance payment requests. For international trips, consider adding passport details and emergency contacts.
Can I customize this travel request form for my company?
Yes. Describe your company's travel policy and approval process, and the AI generates a form with the right fields. You can add or remove sections, adjust branding with your company colors and logo, and include specific fields like per diem rates, project codes, or multi-level approval signatures — all without coding.
Is the business travel request form generator free?
Yes, it's completely free with no hidden costs. Create unlimited travel request forms, collect unlimited responses, and share via link or embed on your company intranet. You can also connect responses to Google Sheets, Zapier, or other tools to automate your approval workflow.
