Time-off request form template
Create a free time off request form with AI. Customize for PTO, vacation, sick leave, and more. Share via link or embed on your site — no coding required.
Use this template
Who is this Time Off Request Form for?
Time off request forms are built for HR professionals, people operations managers, small business owners, and team leads who need to replace paper forms and messy email chains with a professional digital solution. Perfect for companies without full HRIS platforms like Workday or BambooHR, this template captures all essential leave information including employee details, leave dates, type of time off, coverage arrangements, and manager approval workflow. Whether you're managing PTO, vacation days, sick leave, or bereavement requests, this form streamlines the entire approval process while keeping your team organized. The multi-step layout guides employees through each section, from basic information to leave details and coverage planning, ensuring nothing gets missed. Share the form via link, embed it on your company intranet, or integrate responses directly into Google Sheets for automatic tracking. No coding required — just customize the fields for your company's leave policies and start collecting organized time off requests in minutes.
FAQ
What is a time off request form?
A time off request form is a digital document that employees use to formally request vacation, sick leave, PTO, or other types of leave from work. It collects essential information like dates, leave type, coverage arrangements, and routes the request to managers for approval, replacing paper forms and email chains.
What fields should a time off request form include?
Essential fields include employee name, department, manager, leave type (PTO, vacation, sick), start and end dates, total days requested, and coverage arrangements. Optional fields can include employee ID, current PTO balance, reason for leave, emergency contact information, and signature fields for formal approval workflow.
Can I customize this time off request form?
Yes, you can fully customize this template through natural language prompts. Add or remove fields, modify leave types for your company policy, change colors and fonts to match your branding, add conditional logic, and integrate with tools like Google Sheets, Slack, or your HR system.
Is this time off request form free to use?
Yes, this time off request form template is completely free to use with unlimited responses and submissions. No credit card required, no hidden fees. You can customize the form, share it with your team, and collect time off requests immediately with full access to response analytics and integrations.
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