Exit interview form template

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Who is this Exit Interview Form for?

Exit interview forms are built for HR managers, people operations teams, small business owners, and department heads who need to collect structured feedback from departing employees. Whether you're managing voluntary resignations, retirement transitions, or offboarding processes, this template streamlines how you gather honest insights about workplace culture, management effectiveness, and retention issues. The multi-step format covers employee information, departure details, satisfaction ratings, and open-ended feedback to help identify improvement opportunities. Perfect for companies wanting to reduce turnover, enhance employee experience, and make data-driven retention decisions. No coding required — just customize the fields for your organization, share via link or embed on your intranet, and start collecting valuable departure feedback in minutes.

<div class="fields-overview"> <h2>What's included in this exit interview form template</h2> <div class="fo-card"> <h3>Employee Information and Basic Details</h3> <p class="card-desc">Collect essential employee details and employment timeline for HR records and tracking.</p> <div class="field-list"> <div class="field-item"> <span class="field-label">Employee Name</span> <span class="field-badge badge-basic"> <i class="fal fa-font"></i> Short Text </span> </div> <div class="field-item"> <span class="field-label">Employee ID</span> <span class="field-badge badge-basic"> <i class="fal fa-font"></i> Short Text </span> </div> <div class="field-item"> <span class="field-label">Job Title</span> <span class="field-badge badge-basic"> <i class="fal fa-font"></i> Short Text </span> </div> <div class="field-item"> <span class="field-label">Department</span> <span class="field-badge badge-choice"> <i class="fal fa-caret-square-down"></i> Dropdown </span> </div> <div class="field-item"> <span class="field-label">Direct Supervisor</span> <span class="field-badge badge-basic"> <i class="fal fa-font"></i> Short Text </span> </div> <div class="field-item"> <span class="field-label">Start Date</span> <span class="field-badge badge-basic"> <i class="fal fa-calendar-alt"></i> Date Picker </span> </div> <div class="field-item"> <span class="field-label">Last Working Day</span> <span class="field-badge badge-basic"> <i class="fal fa-calendar-alt"></i> Date Picker </span> </div> </div> </div> <div class="fo-card"> <h3>Departure Reasons and Future Plans</h3> <p class="card-desc">Understand why employees are leaving and their career plans to identify retention patterns.</p> <div class="field-list"> <div class="field-item"> <span class="field-label">Primary Reason for Leaving</span> <span class="field-badge badge-choice"> <i class="fal fa-caret-square-down"></i> Dropdown </span> </div> <div class="field-item"> <span class="field-label">Please elaborate on your reason for leaving</span> <span class="field-badge badge-basic"> <i class="fal fa-align-left"></i> Long Text </span> </div> <div class="field-item"> <span class="field-label">Have you accepted a position elsewhere?</span> <span class="field-badge badge-choice"> <i class="fal fa-dot-circle"></i> Single Choice </span> </div> <div class="field-item"> <span class="field-label">Would you recommend this company as a good place to work?</span> <span class="field-badge badge-choice"> <i class="fal fa-dot-circle"></i> Single Choice </span> </div> </div> </div> <div class="fo-card"> <h3>Workplace Satisfaction Ratings</h3> <p class="card-desc">Measure employee satisfaction across key workplace areas using rating scales.</p> <div class="field-list"> <div class="field-item"> <span class="field-label">Overall, how satisfied were you with your job?</span> <span class="field-badge badge-rating"> <i class="fal fa-sliders-h"></i> Scale Rating </span> </div> <div class="field-item"> <span class="field-label">How satisfied were you with your direct supervisor?</span> <span class="field-badge badge-rating"> <i class="fal fa-sliders-h"></i> Scale Rating </span> </div> <div class="field-item"> <span class="field-label">How satisfied were you with your compensation?</span> <span class="field-badge badge-rating"> <i class="fal fa-sliders-h"></i> Scale Rating </span> </div> <div class="field-item"> <span class="field-label">How satisfied were you with career development opportunities?</span> <span class="field-badge badge-rating"> <i class="fal fa-sliders-h"></i> Scale Rating </span> </div> <div class="field-item"> <span class="field-label">How satisfied were you with work-life balance?</span> <span class="field-badge badge-rating"> <i class="fal fa-sliders-h"></i> Scale Rating </span> </div> <div class="field-item"> <span class="field-label">How would you rate the overall workplace culture?</span> <span class="field-badge badge-rating"> <i class="fal fa-sliders-h"></i> Scale Rating </span> </div> <div class="field-item"> <span class="field-label">How effective was communication within your team?</span> <span class="field-badge badge-rating"> <i class="fal fa-sliders-h"></i> Scale Rating </span> </div> </div> </div> <div class="fo-card"> <h3>Improvement Feedback and Suggestions</h3> <p class="card-desc">Gather constructive feedback and actionable suggestions for workplace improvements.</p> <div class="field-list"> <div class="field-item"> <span class="field-label">What did the company do well that should be continued?</span> <span class="field-badge badge-basic"> <i class="fal fa-align-left"></i> Long Text </span> </div> <div class="field-item"> <span class="field-label">What areas need improvement?</span> <span class="field-badge badge-basic"> <i class="fal fa-align-left"></i> Long Text </span> </div> <div class="field-item"> <span class="field-label">What could the company have done to prevent your departure?</span> <span class="field-badge badge-basic"> <i class="fal fa-align-left"></i> Long Text </span> </div> <div class="field-item"> <span class="field-label">Any additional comments or suggestions?</span> <span class="field-badge badge-basic"> <i class="fal fa-align-left"></i> Long Text </span> </div> <div class="field-item"> <span class="field-label">May we contact you for follow-up questions?</span> <span class="field-badge badge-choice"> <i class="fal fa-dot-circle"></i> Single Choice </span> </div> </div> </div> </div>

FAQ

What is an exit interview form?

An exit interview form is a structured questionnaire used by HR teams to collect feedback from employees who are leaving the company. It typically includes questions about job satisfaction, reasons for departure, management effectiveness, workplace culture, and suggestions for improvement to help organizations understand why employees leave and identify retention opportunities.

What fields should an exit interview form include?

Essential fields include employee details (name, department, tenure), reason for leaving, satisfaction ratings for management, compensation, career development, and work-life balance. Include open-ended questions about what the company did well, areas needing improvement, and what could have prevented their departure. Multi-step layouts work best for comprehensive feedback collection.

Can I customize this exit interview form template?

Yes, you can fully customize this exit interview form to match your organization's needs. Add or remove questions, modify rating scales, include company-specific departments, change colors and branding, and adjust the multi-step flow. Weavely's AI makes it easy to tailor the form through simple conversational prompts without any coding required.

Is this exit interview form template free to use?

Yes, this exit interview form template is completely free to use with unlimited responses and form submissions. No credit card required, no hidden fees, and no response limits. You can share the form digitally, integrate with tools like Google Sheets, and collect as much departure feedback as needed.

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