Car rental application form template

Free car rental application form template — collect driver details, license info, and rental preferences with AI. Customize, share instantly, no coding needed

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Who is this car rental application form template for?

This car rental application form template is built for rental business owners, fleet managers, and peer-to-peer hosts who need a fast way to collect driver information and rental preferences online. Whether you run a small local rental company, manage vehicles for a dealership, or rent your personal car through platforms like Turo, this multi-step form covers everything from contact details and driver's license verification to vehicle selection and insurance information. It also works well for travel agencies coordinating rental bookings on behalf of clients. The template includes a digital signature field and terms agreement checkbox so you can formalize the rental process without printing a single page. No coding required — just pick the template, tweak the fields, and start collecting car rental applications in minutes.

<div class="fields-overview"><h2>What's included in this car rental application form template</h2><div class="fo-card"><h3>Renter Contact & Personal Details</h3><p class="card-desc">Collect the applicant's identity and contact information for driver verification and communication.</p><div class="field-list"><div class="field-item"><span class="field-label">Full Name</span><span class="field-badge badge-basic"><i class="fal fa-font"></i> Short Text</span></div><div class="field-item"><span class="field-label">Email Address</span><span class="field-badge badge-basic"><i class="fal fa-envelope"></i> Email</span></div><div class="field-item"><span class="field-label">Phone Number</span><span class="field-badge badge-basic"><i class="fal fa-phone"></i> Phone Number</span></div><div class="field-item"><span class="field-label">Date of Birth</span><span class="field-badge badge-basic"><i class="fal fa-calendar-alt"></i> Date Picker</span></div><div class="field-item"><span class="field-label">Home Address</span><span class="field-badge badge-basic"><i class="fal fa-align-left"></i> Long Text</span></div></div></div><div class="fo-card"><h3>Driver's License & Rental Preferences</h3><p class="card-desc">Capture license credentials, rental dates, vehicle type, and pickup location for booking confirmation.</p><div class="field-list"><div class="field-item"><span class="field-label">Driver's License Number</span><span class="field-badge badge-basic"><i class="fal fa-font"></i> Short Text</span></div><div class="field-item"><span class="field-label">License Issuing State or Country</span><span class="field-badge badge-basic"><i class="fal fa-font"></i> Short Text</span></div><div class="field-item"><span class="field-label">License Expiration Date</span><span class="field-badge badge-basic"><i class="fal fa-calendar-alt"></i> Date Picker</span></div><div class="field-item"><span class="field-label">Pickup Date</span><span class="field-badge badge-basic"><i class="fal fa-calendar-alt"></i> Date Picker</span></div><div class="field-item"><span class="field-label">Return Date</span><span class="field-badge badge-basic"><i class="fal fa-calendar-alt"></i> Date Picker</span></div><div class="field-item"><span class="field-label">Preferred Vehicle Type</span><span class="field-badge badge-choice"><i class="fal fa-caret-square-down"></i> Dropdown</span></div><div class="field-item"><span class="field-label">Pickup Location</span><span class="field-badge badge-basic"><i class="fal fa-font"></i> Short Text</span></div></div></div><div class="fo-card"><h3>Insurance Details & Rental Agreement</h3><p class="card-desc">Gather insurance information, additional driver details, special requests, and formalize the agreement with a digital signature.</p><div class="field-list"><div class="field-item"><span class="field-label">Insurance Provider</span><span class="field-badge badge-basic"><i class="fal fa-font"></i> Short Text</span></div><div class="field-item"><span class="field-label">Insurance Policy Number</span><span class="field-badge badge-basic"><i class="fal fa-font"></i> Short Text</span></div><div class="field-item"><span class="field-label">Will there be an additional driver?</span><span class="field-badge badge-choice"><i class="fal fa-dot-circle"></i> Single Choice</span></div><div class="field-item"><span class="field-label">Additional Driver Full Name</span><span class="field-badge badge-basic"><i class="fal fa-font"></i> Short Text</span></div><div class="field-item"><span class="field-label">Special Requests</span><span class="field-badge badge-basic"><i class="fal fa-align-left"></i> Long Text</span></div><div class="field-item"><span class="field-label">I agree to the rental terms and conditions</span><span class="field-badge badge-choice"><i class="fal fa-check-square"></i> Checkbox</span></div><div class="field-item"><span class="field-label">Renter Signature</span><span class="field-badge badge-advanced"><i class="fal fa-signature"></i> Signature</span></div></div></div></div>

FAQ

What is a car rental application form?

A car rental application form is a document used by rental businesses to collect essential information from customers before renting a vehicle. It typically gathers personal details, driver's license data, rental dates, vehicle preferences, and insurance information. Rental companies, fleet managers, and peer-to-peer hosts use it to verify drivers and organize bookings.

What fields should a car rental application form include?

Key fields include the renter's full name, email, phone number, date of birth, and home address. You'll also want driver's license number, license expiration date, pickup and return dates, preferred vehicle type, and pickup location. Optional but useful additions are insurance details, additional driver information, special requests, and a digital signature.

Can I customize this car rental application form template?

Yes, every part of this template is fully customizable. You can add, remove, or rearrange fields, change colors and fonts to match your brand, and edit labels and descriptions to fit your rental business. Weavely's AI also lets you make changes by simply describing what you need in plain language.

Is this car rental application form template free to use?

Yes, it's completely free with no hidden costs, credit card required, or submission limits. You can create unlimited car rental forms, collect unlimited responses, and integrate with tools like Google Sheets to manage your data. The free plan includes everything you need to start collecting applications right away.

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Car rental application form template

Who is this car rental application form template for?

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