Weavely — free alternative to Microsoft forms with unlimited responses
Unlock AI-powered form creation, unlimited responses and seamless embeds
Even within M365, the limits add up fast. Free personal accounts are capped at 200 responses per form. Business accounts get up to 50,000, but the functionality is still limited compared to professional form software. If you're not already deep in the Microsoft stack, or you're looking for a form builder with genuine AI features, real branding options, and CRM integrations, Weavely is worth a look. We've put together a full side-by-side comparison so you can decide for yourself.
Feature | Weavely | Microsoft forms |
|---|---|---|
| Limits | ||
| Forms | Unlimited (free) | 200 (free) |
| Responses | Unlimited (free) | 200/form (free) |
| Users | Unlimited (free) | 1 per M365 seat |
| AI features | ||
| AI Form Generation | Free | Copilot add-on (~€30/user/month extra) |
| PDF to Form Generation | Free | Copilot add-on (~€30/user/month extra) |
| AI Form Styling | Free | Only theme & layout suggestions Copilot add-on (~€30/user/month extra) |
| AI Logic Generation | Free | Not available |
| AI Data Analytics | Free | Copilot add-on (~€30/user/month extra) |
| Design & Branding | ||
| Add your Brand Logo | Free | Free |
| Brand Kit (auto-apply to all forms) | €20/month | Not available |
| Custom Link Preview | €20/month | Not available |
| Custom domain | €20/month | Not available |
| Form features | ||
| Conditional Logic | Free | Free |
| Answer Piping | Free | Not available |
| Calculations / Scoring | Free | Not available |
| Receive File Uploads | Free | Free (M365) |
| Signature field | Free | Not available |
| Save & Continue later | Free | Not available |
| Multi-language forms | €20/month (automatic translation) | Free (manual translation) |
| Confirmation emails to respondents | Free | Free |
| Rich media fields (HTML, audio, video embed) | Free | Not available |
| Integrations | ||
| Salesforce, HubSpot, Airtable, Notion, Google Sheets, etc. | Free | Via Power Automate (extra cost/complexity) |
| Sharing | ||
| Embed Options | Link, Embed, Pop-up | Link, Embed |
| QR Code Sharing | Free | Free |
| Security & Access | ||
| Spam protection (reCAPTCHA) | €20/month | Not available |
| Password protect | Free | Not available |
| GDPR Compliance | Free | Free |
| HIPAA Compliance | Not available | Enterprise M365 only |
| Team & Support | ||
| Team collaboration | Free | M365 users only |
| Priority support | Free | Not available |
Why use Weavely as a Microsoft Forms alternative?
For everything beyond that, Weavely is the more practical choice. Weavely is built as a dedicated form builder, which means features like answer piping, conditional logic, AI generation, and direct CRM integrations are part of its standard functionality. You don't need any add-ons at extra cost or a Copilot licence to use AI.
Whether or not you're on Microsoft 365, Weavely gives you a more powerful form builder that lets you create highly custom forms for free.
Comparing Form Tools?
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FAQ
Yes! Weavely’s free plan lets you create unlimited forms and collect unlimited responses - no usage caps or forced upgrades. The paid plan is only needed if you want to remove Weavely branding or use custom branding options, like connecting a custom domain.
Microsoft Forms is designed for organisations already on Microsoft 365, with native connections to Excel, Teams, and SharePoint. Weavely is AI-native advanced form builder and works for anyone: describe your form, and it's built for you. Weavely's AI automatically sets up logic, applies styling, and connects with third-party tools. Weavely also supports features Microsoft Forms doesn't offer at any price tier, including answer piping, AI styling, direct CRM integrations, confirmation emails to respondents, signature fields, and more.
Microsoft Forms is included with Microsoft 365 subscriptions, which start at around €6 per user per month. There is a free personal version (for Outlook, Hotmail, or Live accounts), but it caps responses at 200 per form. The AI features, including form generation and response analytics via Copilot, require an additional licence at around €30 per user per month.
Absolutely. You can upload your logo, extract brand colorus automatically, or describe your aesthetic in plain language, and Weavely will style it for you.
Yes, both logic and answer piping are included on the free plan. Weavely's conditional logic works at the field level with multi-condition support, which is much more flexible than Microsoft Forms' basic question-level branching. Answer piping (inserting a respondent's earlier answers into later questions) is not available in Microsoft Forms at any plan level.
You can connect forms to Google Sheets, Airtable, Notion, Hubspot, Salesforce, and email notifications - all without upgrading! For comparison, Microsoft Forms connects natively only to Microsoft tools; other integrations require Power Automate, which adds cost and setup complexity.
Yes! Weavely is built for speed and simplicity. Just describe what you need, and AI builds your form. No coding, no drag-and-drop.
Yes. Weavely hosts data in the EU and is fully aligned with GDPR requirements.
